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Add a student

How new students reach your roster through your registration form, and how you add someone to a family you already have.

Academy planOwner or Admin or Staff3 minUpdated Oct 12, 2026

New students join your roster by filling in your registration form, whether from a link you send them or on a tablet at the front desk. For someone joining a family you already have, such as a younger brother, you can add them from that family on any relative's profile.

  • Send them your registration link. They fill in their own details and sign your waiver, and anyone signing up also chooses how to pay. Best for new members, trial sign-ups and families with kids.
  • Register them at the front desk. Open the same form on the desk tablet and hand it over.
  • Add them to a family you already have. From a relative's profile, fill in a child's details yourself or send the family a link.

Steps

  1. Open your registration form

    Click Registration in the left menu. Your academy's sign-up form opens in a new browser tab and asks for an email address first. The address in that tab is your registration link: copy it to send by text or email, or add it to your website.

    It opens your sign-up form in a new tab. That tab's address is the link to share.

    TipFor the front desk, Settings › Gym has a QR code panel: choose Registration and press Download QR Code to print it. Scanning it opens the form.

  2. Send the link

    On the Dashboard, press Send registration link in the dark card at the top, choose Email Link or SMS Link, type their address or number and press Send Link. To reach more people at once, paste the address you copied into a message, a post or your website. Anyone with the link can register.

    One address or number at a time.

  3. Or register them at the front desk

    Open the form on the front-desk tablet or computer from Registration in the left menu, and let them fill it in. On the check-in screen, Register Now at the bottom opens the same form in a new tab.

    Register Now opens the same form in a new tab, for anyone who has never signed up.

  4. The student registers themselves

    They enter their email address, then their details. If your academy lets children register, they can choose Me and/or Minors and add each child. Anyone signing up then chooses how to pay, and everyone ticks your waiver and signs. When they press Finish, their registration and signed waiver reach you.

    The form starts with an email address. The fields after it are the ones your academy asks for.

  5. Or add someone to a family you already have

    Open any member of that family from Students, then open the Family tab. The family's cards are there, and the last one is Add Member. The box opens on Send Link, which emails or texts the family a link. For Add Minor, choose that tab to fill in the child's details yourself: first and last name, status, date of birth and gender. Fill in Gender too, because Add Minors does nothing until it is chosen. The child appears as a new card on the family, with the family's email.

    Add Minor takes the child's details here. Send Link emails or texts the family a link instead.

What happens next

The new student shows on the Students page. Someone who registered themselves has Open waiver on the card at the top of their record. Someone you added from the family card has not signed anything yet: Send update link, in the ... menu on that card, sends them a link to fill in their own details, and while they are a prospect with no payment profile, Activate member sends them a waiver link instead.

Check itOpen Students and search for the new name. If they registered themselves, Open waiver shows on the card at the top of their record.

Common questions

Can a student register without a card? Yes, unless they are signing up and choose to pay by card. The payment step only appears for someone signing up, and the payment methods it offers are set for your academy. Ask your account contact if you want them changed.

Two parents, one child. Who registers? One parent registers and adds the child as a minor. To add the other parent to the family afterwards, use Send Link on the family's Add Member card.

The form asks for their email and then goes somewhere else. The email step checks whether your academy already has that email. If it does, the form sends them on rather than starting a second registration.

I added someone by mistake. Open their record, press the ... button on the card at the top, and choose Delete student, which removes them for good. If they might come back, change their status from the pill beside their name instead.

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Last checked against Roll Pay on Oct 12, 2026. Screens change from time to time; if yours looks different, the steps still apply.